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How To Start Event Planning With No Money. Article no.2

2. Start Event Planning With No Money… For Other People

Helping people and companies plan their events is a great way to get started.


What most people don’t realize is that they already have the needed skills to plan events for other people. If you can use the phone, collect information, and stay organized, you can plan a great event for someone.


Here are some great ideas to help you make money as an event planner today.


1. Freelance Event Planning For Companies

Companies in every city plan events. At the very minimum, they plan holiday events every year. However, most companies of 25 people or more, host 2 – 5 events a year. And that’s on the low end.


Companies do corporate retreats, training sessions, fun activities, conferences, investor meetings, and much more. And guess what? Companies usually never have an event planner on staff! And that’s where you can come in!


Freelance Event Planning – Actionable Plan


1. Decide what your hourly rate will be. Do a little research in your area and figure out what a reasonable hourly rate for event planning is. If you are brand new, try to keep your rates lower. If you are somewhat experienced, you can aim a little higher.

2. Make a list of all the companies in your area that have 25 or more employees.

3. Find the top executives on LinkedIn, Facebook, Instagram, or wherever you can find them online. Find their names, their business address, and their office phone and email. Add all this information to your list.

4. Reach out to these executives on social media or email, and let them know that you are available to plan events for their company.

5. Send handwritten notes to their offices letting them know you’d be happy to plan their next company event. You can even offer to plan their first event at no cost with the promise that if they like your work they will pay you for future events.

6. Call these companies and let them know you are an event planner and you’d love to be of service. Be confident.


If you do these six steps and you take action every day, you will eventually gain a client. And then you’re off to the races. It may be helpful to check out this article to learn more about creating event proposals for clients. Make sure to keep up your business development activities and you’ll be on your way!


Freelance Event Planning Expectations


Depending on the type of event you’ll be planning for the company, you need to be prepared with different things.


Usually, investor meetings require printed material, bottled water, other beverages, light snacks, presentation equipment, note pads and other business material.


Company parties are typically held at local hotels or restaurants. You’ll need to get quotes on renting out space, cost of appetizers and drinks for a group (or dinner). You’ll want to know if anyone is making presentations so you can make sure the venue has the needed equipment.


Company retreats will require you to collect information about lodging, food, activities, travel logistics, and more.


Although this can seem a little complex, it’s actually not. It’s really about gathering all the right information, staying organized and knowing your options.


2. Virtual Event Planning

There many no-cost websites like upwork.com where you can list your event planning services. You can also find and apply to virtual event planning jobs. This is a great option for people to gain clients from all over the world, without having to leave their homes. It’s also a great way to get started in the event planning world without having any experience.


You can search for event planning gigs on craigslist.org, classfiedads.com, upwork, flexjobs, peoplehour, Indeed.com and many more. Make sure to check up on these sites and apply to new gigs daily!


Virtual Event Planning Expectations


Depending on the details of the job, you’ll need to contact venues and service providers to get quotes. Much of your virtual event planning job will be collecting information on the cost of things.


You’ll need quotes on caterers, venue space, entertainment, party favors, lighting, and more. You’ll also need to get multiple quotes from many vendors for each service. This way you can compare prices and help reduce costs when needed.


3. Celebrations and Party Planning

One of the easiest ways to get into event planning is to offer to help friends or family plan larger events.


You might have a cousin or friend who is getting married and needs help planning their wedding. You can offer to help them plan their wedding at a fraction of the cost of another wedding planner. Most people will take you up on that offer, even if you have no experience!


The same goes for big birthday celebrations, bar mitzvahs and bot mitzvahs, baptisms, and more.


Celebration And Party Planning Expectations


Almost every celebration needs a few core things. Typically, a celebration will have food, drinks, entertainment, decorations, special guests and more.


Try and think about every aspect of the event, envision what will happen and how then plan backward from there.


Depending on the requests of your event host, you need to figure out what it costs to get all these things. Make a good list of vendors to start! You’ll also need to plan the schedule of events and think about guest transportation and general event logistics.


Start Event Planning With No Money Today!


Whether you decide to plan your own events or to help someone else plan theirs, you must get started. The best way to get good at something is to constantly educate yourself and to practice. That means you have to take risks, you have to try, even if it’s out of your comfort zone.


If you’re planning your own events, you need to commit to yourself and create an awesome event. If you plan events for other people, you must commit to your client and plan them a fantastic event.


The most successful event planners in the world started by making a commitment to be great. You don’t have to be great to start but you have to start to be great!

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